Strategic estimating for Karbon firms
Profit per customer, from the data Karbon already has.
You know your revenue. You don’t know which fixed-fee jobs are actually earning, which clients quietly consume non-billable hours, or what your fully loaded cost of delivery really is. Reckonry turns Karbon’s time, billing, and work data into a defensible, multi-lens profit-per-customer view — strategic, not bookkeeping.
The problem
Revenue is easy. Profit per client takes a cost model.
Time entries, invoices, and work items all flow through Karbon, but they don’t net into profit per client without a cost layer. Fixed-fee jobs that bleed time, clients that consume non-billable hours, and staff allocations that quietly erode margin hide in plain sight. Pricing, staffing, and portfolio decisions get made on intuition.
The approach
Annual cost assumptions, applied at report time.
Your admin enters compensation, payroll burden, and overhead once — with effective dates that handle raises and headcount changes cleanly. Reckonry computes a fully loaded hourly rate using Karbon-sourced capacity, applies it to every time entry, and reconciles against billed revenue under a transparent allocation rule. The result: per-client, per-staff, and per-work-item margin you can actually defend.
Strategic, not bookkeeping. Reckonry doesn’t pretend to be a GL-tied profitability tracker — precision is bounded by the assumptions you put in. The goal is directionally accurate, decision-useful insight, not accounting-grade exactness.
What it does
Three pieces, one defensible margin number.
01
Cost modeling
Annual assumptions, not timesheet rates.
Enter compensation, payroll burden, and overhead once. Reckonry combines them with Karbon-sourced capacity to compute a fully loaded hourly rate, and applies it to every entry — billable or not. Effective dates carry raises and headcount changes cleanly so historicals stay stable.
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02
Multi-platform
Karbon at launch. Others by design.
Reckonry is built on a canonical domain model with platform adapters — not a Karbon-locked tool. Karbon is the first adapter; Xero Practice Manager and QuickBooks Time are the planned next targets, slotting in without re-architecting the reports above them.
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03
Recognized + WIP
Three lenses on the same job.
Switch at report time between recognized P&L, recognized + WIP cost, and recognized + WIP cost + potential revenue. Honest fixed-fee math caps potential at remaining fee weighted by work done, so forecasts don't overstate profit on jobs that run over.
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Available now · free
Reckonry Timer for Karbon
While Reckonry gets ready, our Chrome extension is already out. It starts, switches, and pauses your Karbon timer as you move through your day, so time lands on the right work item with fewer gaps — and better time data makes for better margin numbers later.
Coming soon
Connect Karbon. See your margin.
Reckonry isn’t open yet. Join the waitlist and we’ll let you know as soon as early access opens. When it does, the free trial starts when your Karbon API connection validates — not at signup — so you won’t lose days to platform enablement waits.
Contact
Talk to us
Tell us about your firm and we'll get back to you within one business day.